Director of Research

Guest Investigators and Institution Visiting Scholars: Payment Guidelines

Under special circumstances and with advance approval, Guest Investigators/Institution Visiting Scholars may receive one or more of the following:

  • Reimbursement for actual travel expenses (original itemized receipts required); and
  • Reimbursement for housing rental expenses not to exceed $1,000 per month (original itemized receipts are required); and
  • Per diemof not more than $35/day for all other incidental living expenses.
To be eligible for any of these payments, a guest or visitor must have a permanent address that is more than 50 miles from Woods Hole, and the payments may only be used to assist them in residing in the Woods Hole area during their appointment. If a department expects to utilize any of the above payments, they must complete and submit an "Advance Request & Authorization to Travel" form, along with the Authorization to Invite a Guest Investigator or Institution Visiting Scholar form  to Human Resources. Human Resources will review the estimated expenses section of the "Advance Request & Authorization to Travel" form to make sure it meets the guidelines outlined above. If the above guidelines are met, Human Resources will sign off on the form and forward it to the RT Office, along with a copy of the Authorization to Invite a Guest Investigator form (see link on right). The RT Office must have these forms on record, with an authorizing signature from Human Resources, before they can process payment requests for guests and visitors.

To initiate payment to the Guest Investigator or Institution Visiting Scholar, either a Travel Expense Voucher or Request for Payment with all required original itemized receipts and appropriate signatures must be sent to RT. The log number from the Advance Request form must be included on either of these documents for reference to the Human Resources authorization.

Last Updated by DoR Office
2 December 2014

Last updated: December 2, 2014