Adjunct Scientists and Oceanographers: Compensation Procedure and Guidelines
Except as noted below, Adjunct Scientists and Oceanographers do not receive compensation from WHOI but, rather, are paid by their home institutions. Even if included as a Co-Principal Investigator on a WHOI proposal, there should be a subcontract to the home institution for their compensation.
In the rare circumstances of an Adjunct working at
WHOI for an extended period of time, such as during
a summer break when not being paid by the home institution,
arrangements must be made, in advance, in order for
WHOI to pay the Adjunct. The department is to forward
to Human Resources the Authorization
to Pay Adjunct form (view link on right) that provides all the details
concerning when the Adjunct will arrive and depart,
what the base salary will be, and the grant or contract
numbers for the funds to support the Adjunct. Attached
to the Authorization must be a statement from the home
institution that indicates the normal rate of pay and
certifies that the home institution will not be paying
the Adjunct during this time period. In addition, if
the Adjunct is a foreign national, the department must
work with Human Resources in advance in order to process
the Visa in a timely manner.
Grant or Contract funds to cover the entire stay of
the Adjunct must be on-hand before the
Adjunct signs in at Human Resources. Under no
circumstances will an Adjunct receive bridge support.
As with all Adjuncts, those who will receive a WHOI
paycheck must check in at Human Resources upon arrival
and before leaving. If the Adjunct will be offsite (for
example, participating on a cruise) when starting, the
department must inform HR ahead of time so that applicable
tax forms, I-9 information and other data can be obtained
in a timely manner.
Adjunct appointments are Casual and they are not eligible
for any Institution benefits. The maximum number of
hours that can be paid to an Adjunct in a single calendar
year is 999 hours. Payment of 1000 hours or more has
retirement implications and is not allowed.
Any salary that the Adjunct receives while at WHOI
will be equal to the salary paid at the home institution.
Adjunct Scientists and Oceanographers will not be included
in the WHOI salary books and will not receive merit
or cost-of-living increases. Any successive stay will
be treated as a new authorization to pay and the salary
to be paid will be the salary of the home institution
at that time. In exceptional circumstances, the Director
of Research may approve payment of a salary other than
that of the home institution.
Revised: April 22, 2003